The Booking Settings page allows you to customize how your appointment scheduling system operates. From buffer times to advance booking limits, these settings help you control the booking experience for both you and your visitors. This guide explains each setting and provides recommendations for optimal configuration.

Accessing Booking Settings

To access your booking settings:

Go to your Dashboard
Click on Bookings in the navigation
Select the Settings tab

All booking customization options appear on this page.

Enabling and Disabling Bookings

The main toggle controls whether visitors can book appointments with you.

Setting	What Happens
Enabled (On)	Visitors see the Book a Time button on your profile
Disabled (Off)	Booking button is hidden from your profile

When you disable bookings:

The booking button disappears from your public profile
Existing bookings remain intact
You can still manage and fulfill existing appointments

When to Disable Bookings

Temporarily disable bookings when:

You are going on vacation
You are not accepting new clients temporarily
You need to set up your schedule before going live
You have reached capacity for the current period

Buffer Time Between Appointments

Buffer time creates automatic gaps between appointments. This prevents back-to-back meetings and gives you time to prepare.

Buffer Setting	Use Case
0 minutes	No buffer; appointments can be consecutive
15 minutes	Quick break for notes or short calls
30 minutes	Standard buffer for preparation and follow-up
60 minutes	Extended buffer for detailed preparation

How Buffer Time Works

If you set a 30-minute buffer:

Visitor books a 30-minute meeting at 10:00 AM
The meeting ends at 10:30 AM
The next available slot is 11:00 AM (30-minute buffer applied)

Buffer time is added automatically and visitors only see available slots that respect your buffer settings.

Minimum Notice Period

The minimum notice period controls how far in advance someone must book. This prevents last-minute bookings that you cannot prepare for.

Notice Period	Effect
1 hour	Allows same-day, nearly immediate bookings
24 hours	Requires at least next-day booking
48 hours	Two days advance notice required
1 week	Week-ahead planning only

Choosing Your Notice Period

Consider these factors when setting minimum notice:

Preparation time: How much do you need to prepare for meetings?
Calendar management: How often do you check your bookings?
Client expectations: What is standard in your industry?

For most professionals, 24 to 48 hours provides a good balance between accessibility and preparation time.

Maximum Advance Booking

The maximum advance booking controls how far into the future someone can book. This prevents bookings so far ahead that your schedule may change.

Advance Limit	Use Case
1 week	Only near-term, confirmed availability
2 weeks	Short-term planning window
1 month	Standard booking range for most professionals
3 months	Long-term scheduling for established practices

Choosing Your Advance Limit

Consider:

Schedule stability: How predictable is your calendar?
Planning needs: Do clients need to book far ahead?
Business type: Some services require longer planning periods

Start with a shorter window and expand as you understand your booking patterns.

What Visitors Experience

When a visitor uses your booking feature, they go through a streamlined process:

The Visitor Booking Flow

Book a Time button: Visitor clicks to start booking
Calendar view: Available dates are highlighted
Date selection: Visitor picks a date
Time slots: Available times appear based on your settings
Appointment type: Visitor selects meeting type
Contact form: Visitor enters their information
Confirmation: Booking is confirmed and submitted

All your settings (buffer time, notice period, advance limits) are reflected in the available options visitors see.

Time Zone Handling

MYZO automatically handles time zone conversions between you and your visitors:

Your Side	Visitor Side
Set availability in your local time zone	See slots in their local time zone
View bookings in your time zone	Receive confirmation in their time zone
System stores UTC time internally	Conversions happen automatically

How It Works

You configure availability in your time zone
A visitor in a different time zone views your profile
They see available times converted to their local time
When they book, the system records the actual UTC time
Both you and the visitor see the meeting in your respective time zones

You do not need to manually convert times or worry about time zone confusion.

Recommended Settings for Different Professionals

Here are suggested settings based on professional type:

Consultants

Setting	Recommendation
Buffer time	30 minutes
Minimum notice	24-48 hours
Maximum advance	1 month

Coaches

Setting	Recommendation
Buffer time	15-30 minutes
Minimum notice	24 hours
Maximum advance	2-4 weeks

Service Providers

Setting	Recommendation
Buffer time	15 minutes
Minimum notice	48 hours
Maximum advance	1 month

Best Practices

Follow these recommendations for optimal booking settings:

Start Conservative

Begin with more restrictive settings:

Longer notice periods
Shorter advance booking windows
More buffer time

Expand as you understand your workflow and client needs.

Leave Buffer Time

Always set some buffer time between appointments. Back-to-back meetings lead to:

Running late
Inadequate preparation
Burnout

Even 15 minutes makes a significant difference.

Require Reasonable Notice

24 to 48 hours notice is standard for most professionals. This gives you time to:

Review the booking
Prepare materials
Confirm the appointment

Review Settings Regularly

Check and adjust your settings:

When your schedule changes
Seasonally if your business has cycles
Based on feedback from booking patterns

Need more help? Visit our Help Center or contact support.

Booking Settings and Customization